1. Reprographics In offices many different types of documents have to be copied – This is called REPROGRAPHICS

2. Reprographics Features In trays for photocopying Photocopier for long runs Colour photocopier for short runs Reprographics assistant makes copies of booklets etc

3. Types of Reprographic Equipment Photocopier Document Loader Sorter Paper Trays Functions Keys Most firms have at least one photocopier Available in a variety of sizes also in colour

4. Features Of A Photocopier Provides exact copy of a document Copies are produced quickly Copies can be made onto card, paper, OHP transparencies Documents can be fed in quickly

5. Features Of A Photocopier cont. Copies can be made in various sizes A4, A3 Copies can be made back-to-back Documents can be collated Original can be enlarged/reduced

6. Features Of A Photocopier cont. Some photocopiers can staple documents Can be adjusted for light/dark copies Can produce colour copies using a colour copier Some photocopiers require an ID code before use

7. Type of Printers Available

8. Ink Jet Printers Text and graphics can be printed Different paper sizes can be used Relatively portable Colour ink jets are available Can print envelopes, labels and OHP transparancies

9. Advantages & Disadvantages Advantages High Print quality Quiet in use Relatively inexpensive to buy and use Disadvantages Relatively slow Suitable for short runs only Only advanced models can produce high quality DTP work

10. Laser Printer Text and graphics can be printed Different paper sizes can be used A4, A5 Colour laser printers are available Can print envelopes, labels and OHP tranparencies

11. Advantages and Disadvantages Advantages Excellent print quality Quiet in use Printing is relatively quick Disadvantages Relatively expensive to buy Costs may be high eg Toner cartridges can be expensive

12. Other Machines used in the Reprographics Department

13. Binder A binder is a machine which holds the pages of a book together A Comb Binder puts a plastic spine on the book A Thermal Binder uses heat to fasten an adhesive spine to the book

14. Laminator A machine used to heat seal documents inside a plastic coating Useful for producing posters, Staff ID’s

15. Scanner A scanner produces an exact copy of a document or graphic for storage on a computer 2 types – Hand Held and a Flatbed (see right) Scanner

16. What Equipment Is Needed For Tasks Photocopier/Laser Printer Produce Multiple Copies Of WP Document Photocopier/Ink Jet Printer/Laser Printer Produce Copy Of Word Processed Document Photocopier Produce Copies Of Handwritten Document Photocopier Produce Copy Of Handwritten Document Equipment RequiredTask

17. What Equipment Is Needed For Tasks cont. Colour Photocopier/Ink Jet Printer/Laser Printer/Laminator/Scann er/Binder Produce Booklet Containing Text And Graphics Photocopier/Ink Jet Printer/Laser Printer/Binder/Laminator Produce Booklet Containing Text Only

18. What Staff Training Is Required How to use the different equipment How to carry out routine tasks eg changing toners Health and Safety issues to do with equipment